How To Exhibit


  1. The exhibition will be held in the building of the Durham
    Community Centre, grounds of Durham Agricultural Society and
    surrounding area.
  2. Payment of five dollars will constitute an annual agricultural society
    membership and exhibitor fee, one membership card will be issued.
  3. Each exhibitor must be a member of the Durham Agricultural
    Society before entries will be accepted. 4-H, Junior Calf Club, Hunter
    Jumper Horse and Western Horse Exhibitors, Junior Exhibitors,
    Group Display and Senior Citizens are not required to be members,
    BUT on entering regular classes, a membership will be required. This
    will be strictly enforced.
    NOTE: Exhibitors are requested to call the Secretary to secure a
    Membership/Exhibiting number.
  4. In case an error occurs in the printing of the prize list, the Directors
    have power to rectify the same.
  5. All produce exhibited must be the property of the exhibitor. When
    more than one party enters for the same produce there must be a
    partnership having a common interest in such exhibit.
  6. Each animal must be provided a chain or rope and be led into the
    show ring among those of its class.
  7. Animals must have attached to them a number of which to
    designate them.
  8. All produce must be the grovvth of the current year excepting small
    seeds, which may be the growth of the present or previous year and
    must have been grown by the exhibitor.
  9. All farm implements must be on the grounds before 10 a.m. on
    the second day and remain on exhibition until 4:30 p.m ..
  10. Any person showing the same animal in the same Show as
    competing for two different prizes, except in team or especially
    mentioned or defrauding or attempting to defraud the Society, shall
    be deprived of any prize whatsoever at the same show and be
    expelled from the Society. This clause will be strictly enforced.
  11. The Directors shall have the authority to refuse any entry
    suspected of being diseased in any way.
  12. Exhibitors will be required to bring forward their stock when
    called by the judges, as no animal will be judged unless brought
  13. An exhibitor is limited to one entry per section of any
    class, excepting in livestock
    ; and an exhibitor shall make no
    more than two entries in each section in these classes.
  14. No one will be allowed to interfere, by conversation, or
    otherwise with a judge, while said judge is on duty, judging a class.
  15. Judges may use their own discretion as to awarding a first,
    second or third premium, and in all cases where they do not think
    the animal or article worthy, they may withhold any prize.
  16. In all cases of doubt or difficulty that may arise before making
    their awards, the judges shall submit the matter to one of the
    Directors and the President and two or more Directors may finally
    settle the same. Any member appealing against the Judges’
    decision shall deposit $10.00 with the Secretary, the same to be
    forfeited if the appeal is not sustained. The decision of the Board to
    be final. All appeals must be in the hands of the Secretary within
    three days after Show Day.
  17. Produce and domestic exhibits must be delivered not later
    than 11 :30 a.m. on the First Day of the Fair. No exhibitors will be
    allowed in the exhibit hall on the first afternoon of the Fair, until
    judging is completed. Once the exhibit is in place the exhibit is not
    to be moved again by the exhibitor or the public other than by the
    Directors in charge. All entries must be entered on entry forms
    provided in this book and left in Secretary’s office prior to judging.
  18. All exhibits in the Community Centre MUST NOT BE
    REMOVED UNTIL 4:30 p.m
    . on the second day of the exhibition.
    The Society is not responsible for indoor exhibits not removed
    after 4:30 p.m.
  19. No person shall conduct or carry out any gambling, theatrical
    circus, mountebank performance, exhibitions or shows, on
    exhibition grounds. Nor shall any person without consent and
    permission of the Directors, carry on any traffic fruit, goods, wares
    or merchandise on the exhibition grounds
  20. In case of bad or unfavourable weather or other reason causing
    the receipts to fall short of paying the expenses an prizes in full, a
    proportionate amount exclusive of members will be deducted from
    such prize to enable the Directors to balance the accounts without
  21. Prize list open to all, irrespective of residence unless otherwise
  22. Where the Board has reason to believe a member or of
    exhibitor of farm products, animals or other goods has committed a
    fraud or made misrepresentation in respect of such farm products,
    animal or other goods, the Board may withhold payment of any
    premium or prize to such person such person proves to the
    satisfaction of the Board that no fraud or misrepresentation has
    been committed.
  23. Every person who violates any of the provisions of this
    Constitution or the regulations shall be guilty of an offence on
    summary conviction where no penalty is provided shall be liable to
    a penalty of not more than $100.00.
  24. While the Directors will take every possible precaution under
    the circumstances to secure the safety of the articles sent to the
    exhibition, the owners themselves must take the risk of exhibiting.
  25. Next year’s membership will be retained from each exhibitor
    winning over $6.00 in prize money. Any prize money totalling
    less than $1.00 will not be paid.
  26. On all amounts over $20.00 won by any member, 10 percent
    will be retained by the Society with the exception of cash classes
    and junior exhibitors.
  27. The Society will not be responsible for the payment of Special
    Prizes. All prizes in goods must be claimed before December 31st,
    of the current year.
  28. Prize money offered as specials must be paid in full prior to the
    Fall Fair.
  29. All prize money will be mailed by cheque unless previous paid
    by cash. The names of cash prize winners MUST be recorded
    on official Fall Fair paperwork. NOTE that all cheques should be
    cashed within 6 months. All prize money cheques not cashed
    within 6 months will be null and void, and money will be retained
    by the Society.
  30. The Society will not hold itself liable for any accidents
    happening at the Fair. Every Officer and Director shall be
    indemnified and saved harmless out of the funds of the Society
    from against all costs, charges and expenses incurred in and about
    any action or suit brought against him in respect of a deed
    performed during the execution of his office except where charges
    or expenses are incurred as a result of his own wilful neglect or
  31. Should the Premises ID Certificate become mandatory shall be
    posted in the Fair Book, at the Fair Secretary’s Desk and in the
    Livestock areas.
  32. Livestock exhibitors must carry $2 million insurance.
  33. Entry forms must be filled out or prize money will not be paid.
  34. Any information collected by the Agricultural Society regarding
    members, exhibitors, commercial exhibitor, sponsors, or Directors
    and any other persons related directly to the business of the
    Agricultural Society and the Fair, and for the maintenance of their
    files and data base. Any member, exhibitor, commercial exhibitor,
    sponsor or Director realize that when they agree to take pa11 in the
    Agricultural Society and the Fair, that their names may be
    published for these reasons only. None of this information
    whatsoever will be; or transferred to any outside party for any
  35. While the Directors recognize that Social Media is a tool please
    refrain from any inappropriate comments and/or posts directed to
    the Durham Agricultural Society or Fall Fair.